21 January 2009

Be nice.

I swear, guys, I must use the phrase "Everything Communicates" three times a week. Well, that is the theme of this post. Almost at my quota.

Let's pretend you are a software engineer. You have started two web sites that are very, very awesome – many of you reading this probably use at least one of them. Now let's pretend a very nice man named Franz wants to start using one of them – it will make his life easier and more organized. But: he is using Internet Explorer on a PC and can't figure out how to install the bookmarklet in his tool bar. He writes you an email asking about this ("Any suggestions?"). He gets the following response:

Yup: Firefox.

Seriously, I hate to be so abrupt. But getting the bookmarklet installed in IE is such an incredible pain that it's just impossible for me to help guide anyone through. There's just not enough time in the day, and I haven't used IE in years, so I really don't know enough about it to debug the problems that arise. Sorry.

Now... true, Firefox is pretty damn awesome. I am so into it that I forget that lotttttts of people out there still use IE. But seriously: this sentiment could be taken so differently if it went something like, "Oh, try Firefox, it's really the best for my app. The browser was created from something that was open source, so they understand guys like us. It also crashes less frequently, it's faster, etc." Instead, the email is read as, "I actually don't hate to be so abrupt; my app is only for the cool kids; everyone else is a waste of my time."

Getting someone excited about an option is so much more effective than trashing its alternative. Kind of reminds me of something I learned at Adcenter: Instead of calling something a challenge, think of it as an opportunity. Same thing, different way of looking at it.

15 comments:

  1. on "everything communicates". i don´t believe that. it´s such reducctionism from what communication really is. i had a discussion about this with my partner, art guy, about this the other day. yeah, sure "blue commnicates this and that sentiment and these bla bla bla". but is this really communication? isn´t communication a lot more than that. between people, i think it´s about stories. observing and telling stories to real people. be it for a newspaper, an ad or whatever you want to do. "everything commincates" plays down on your work.

    firefox is tha best.

    ReplyDelete
  2. Hi facu... not sure if I am completely clear on what you mean, but the phrase "everything communicates" basically speaks to the fact that every point of contact someone has with your brand – including tech support, in this case, which is a huge part of being a programmer who makes online tools for tons of people not all using the same browser – leaves an impression /says something about that brand.

    Thanks for the comment, and, I agree about Firefox. Safari has some better keyboard shortcuts, but generally I prefer FF for a million other reasons. Let's see what happens when I get to check out Chrome on a Mac...

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  3. You've hit on a common problem in the tech industry - software engineers, in most cases, aren't good at PR. They tend to be too...eccentric and strong in their opinions. My guess is that e-mail was somewhat tempered (I've seen worse), or he was simply being (perhaps too) honest.

    When it comes to businesses, of course, there's usually a buffer between the software engineers and the customer ("I have people skills!" from Office Space comes to mind).

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  4. i LOVE this post. what bothers me about responses such as the original one is that it is rude in a slight way; a way that is obvious but not quite tangible enough. and calling someone out for communicating like that would create huge waves of acrimony.

    you are right. it isn't hard to be pleasant.

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  5. Shana:
    For some people, knowing how to write in ways that - to others - are considered "pleasant", may not be so simple.

    I say this because I have this issue on a daily basis while responding to tech support e-mails. I have to re-read everything I type and consider how it could be perceived by others, because what is purely a statement of fact to me (or maybe a little geek humor) might come off as pretentious or rude to others.

    I only do this because I've learned, from many years of doing tech support as part of my responsibility at several jobs, that "I" have this "problem".

    Given that, if the developer doesn't want to answer questions about IE (or help with it), he should simply state it is not supported, and not develop for it.

    Personally, I wish everyone would stop trying to support IE, then maybe it would finally die the horrible, gruesome death it deserves :D

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  6. Oh, god, so true.

    I have the pleasure of working closely with the online support team for my company and they are dolts. It's taken me about a year to coach them into sending out user feedback that's not ignorant or rude or misspelled. I cringe to think about what a rotten picture of the company they're able to paint.

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  7. communication isn't one kind of the facu

    see phatic communication/

    and - BEing NiCE is AWESOME

    http://farisyakob.typepad.com/blog/2008/09/be-nice-or-leave.html

    let's leave rtfm style behaviour to the old web of trolls and that.

    love faris

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  8. Mark – I think it can come down to the fundamentals of politeness that we were taught as we grew up. Knowing that the average person doesn't know as much a tech expert does is a natural place to start – they should just explain everything as best as they can and hope that the other party gets it. I admit that it's sometimes fun to be snarky, but it's not that hard to not be.

    In Catherine's case, it's even more important to be nice... when the attitude of one person can affect how someone views an entire company. Yikes.

    Thanks, Faris. I knew you had written about being nice in that social media meme.

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  9. Catherine - I think you're seeing another IT industry problem, regarding who companies hire for tech support (and their level of knowledge). I see this is a separate issue, though related. I could write an entire blog post on that.

    What Johanna has seen in this e-mail (I believe) is more a case of a knowledgeable developer, who may not have learned the "fundamentals of politeness", as she hit on.

    It may help to understand my point of view on this: I am a software engineer/programmer (currently working for a Mac software company), who does both development and tech support. For most companies, tech support is supposed to be that buffer between the developers and customers that I mentioned. I think you're company (and I hope this doesn't offend) is simply not doing a great job of hiring tech support personnel. Even developers masquerading as tech support know well enough that correct spelling is paramount (in my experience, anyways), and rudeness should not be part of the equation.

    faris - Although I agree that simply saying "RTFM" is not good tech support, sometimes recommending reading the manual is the best course - especially when the manual contains images, etc. to help direct the user. Usually, when I suggest a user read a manual entry, I also offer to answer any questions they may have on it's contents. This is probably the best way to handle the situation, IMHO.

    Sorry for being so long-winded... :D

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  10. It's totally fine to refer to the manual or how-to videos; I mean, that's their purpose. Huge difference between that and RTFM attitudes (which Faris was describing), though. From what you describe you seem like one of the nice guys, Mark!

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  11. Johanna - You're right, faris did say attitude. My misunderstanding :)

    I'm sure I sound like one of the nice guys from what I describe - but my view point may be biased :D

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  12. Maybe I'll call incognito one day and see just how nice (or not) you really are ^_^

    Sneak preview for anyone reading this: "incognito" is part of my next post!

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  13. I'll be sure to be on my toes!

    (Actually, I'm second in line for phone calls - first in line for e-mails.)

    hmmm...incognito...intriguing!

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  14. Mark - I would view it as a different strand of the same issue. All user-facing communication should present the best possible view of a company in every way - from spelling to accuracy to politeness - and the same expectations should be placed on any user-facing employee, regardless of their job title.

    And yes, I'd agree that I'm not working with the shiniest buttons in the box, however hard I try to polish 'em ;)

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  15. "All user-facing communication should present the best possible view of a company in every way"

    I would, of course, agree with that :)

    ReplyDelete

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